Tenting at Cool Springs House
The grounds at the Cool Springs House make for a stunning backdrop to an outdoor event. However, due to the unpredictability of Tennessee weather, we do generally recommend tenting for events over 50, to ensure the comfort of all guests.
Cool Springs House does not provide tents. Clients must work with a licensed and insured tent vendor to acquire a tent for their event.
Below is information on tent vendors, common tent sizes for various guest count, and set up/teardown FAQ.
Tent Vendors
Clients may use any tent vendor of their choosing, as long as the vendor can provide a copy of their certificate of insurance for us to keep on file. Most often, we see tents coming in from the three following companies. For the companies listed below, we already have their certificate of insurance on file. Click each button below to be taken to their home page.
Contact: Chelsea Rafetto
615-822-4392 x9918
crafetto@libertypartyrental.com
Contact: Alexis Nuismer
615-298-9222
Alexis@musiccitytents.com
Contact: Summer Sheldon
(615) 595-8508
summer@southerneventsonline.com
Tent Sizes & Locations
Tent size is determined by the size of your event guest count as well as your plans for the tent itself to cover. We recommend working with your planner and tenting company to determine the best size tent for your event based on the number of guests and items you will require under the tent.
important note
A permanent ADA ramp has been completed near the driveway. This may effect your tent placement. For more information about our ADA ramp and to see photos of the location, click here.
Right of the barn: up to maximum size of 50x105.
By the brick patio: up to maximum size of 30x50.
Front of the barn: up to maximum size of 50x105.
Over the driveway
See Example of a 150 guest tent over the driveway HERE.
Tent Types
Tent Structure
All tents must be frame tents. For pole or sailcloth tents, prior approval must be given from the Event Venue Director. Tents may have support stakes driven into the ground.
Pop up tents
Pop up tents are not allowed to be brought in by a client or non licensed vendor, including pop up tents for catering, DJs, etc. Pop up tents are allowed if they are provided and set up by a licensed tent vendor only.
Tent set up & teardown
Tent load in
Tents may be set up beginning at the same rental period start time listed on your contract.
Please note: the City of Brentwood is not responsible for signing for your tenting order, nor for ensuring the accuracy of the order. To avoid hiccups, we recommend clients and/or their planners are present for the delivery and set up of the tent.
Tent load out
Tents must be completely off property no later than the start time of the following event, which is typically (but not always) by 9:00 am the following day.
Occasionally, if there are no bookings the day after your event, we can allow a different teardown window, however this is not something we can confirm until 7-10 days prior to your event. Please communicate with the Event Venue Director to receive this special permission.
Questions?
Photos on this page provided by Jenna Clare, Ivory Door, Nicola Harger, John Myers, White Fox Photo.